Alachua County, Florida

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Emergency Management Program Coordinator

at Alachua County, Florida

Pay: up to $18.927/hour
$18.927 - $
Posted: 7/3/2019
Job Status: Full Time
Job Reference #: 2492840
Keywords: office

Job Description

Overall Job Objective

Minimum Qualifications

Bachelor's degree and one year of experience  with responsibilities for a specific emergency management program or program area; or any equivalent combination of related training and experience.   

Education and Experience details:
Bachelor's degree and one year of experience emergency management program experience; or Associate's degree and three years' emergency management program experience; or High School diploma or equivalent and five years' emergency management program experience. 

Emergency Management Institute Professional Development Series Certificate must be submitted with the employment application.
A valid Florida Driver License is required and a Motor Vehicle  Record that  meets  the requirements of Alachua County  policy # 6-7; Motor Vehicle Records will be reviewed prior  to employment.  If in the past 24-month period, the record shows more than 3 moving violations, and/or a conviction/pending charge for driving under the influence, the minimum qualifications are not met for the position. 

Successful completion of a criminal history background investigation is required prior to employment. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status.

Must obtain the National or Florida Professional Emergency Manager Certification. (IAEM CEM and/or FEPA FPEM) within 12 months of hire date.
The employee must be able to report to the EOC within 60 minutes of notification in order to open and activate the EOC in the event of a declared emergency.

Position Summary

This is highly responsible administrative work coordinating elements of the emergency management program to ensure that implementation and prescribed activities are carried out in accordance with specified departmental and County objectives in the prevention of,  preparation for, response to, recovering from and mitigation against the effects of natural and human-caused hazards.

This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work.
An employee assigned to this classification coordinates program activities to ensure administrative efficiency and compliance with emergency management standards. This entails expanding current programs, developing and implementing new programs and undertaking new projects and developments to meet the needs of the County.

Work is performed under the direction of a higher level supervisor or manager and is reviewed through conferences, reports, and observation of results obtained.

Examples of Duties

Exudes a positive customer service focus.
Advocates building organizational culture through aligning decisions with department mission and core values including:  integrity, honesty, respect, diversity, innovation, accountability and communication.

Reviews, revises and develops emergency preparedness plans, processes, and procedures in accordance with best practices, nationally accepted standards, after action report recommendations, collaborative work with emergency management stakeholders, and under general direction from the supervisor.
Assigned to a leadership role during activations of the Alachua County Emergency Operations Center.
Coordinates the programmatic management of state/Federal emergency management grants and develops budgets.
Works with staff to explain and facilitate training on the emergency management program and individual responsibilities for functions supporting the Emergency Operations Center.

Coordinates the countywide continuity of operations planning program.
Develops and presents emergency preparedness information and trainings to the public.

Oversees volunteer programs and trainings, to include Community Emergency Response Team (CERT) program.

Prepares professional, analytical program reports for higher-level supervisors; reviews reports and records of program activity to ensure progress toward specified program objective.
Modifies and/or adapts program methodology as required to redirect activities and to attain mission objectives.

Develops policies and procedures for the program's operation in conjunction with department director or immediate supervisor.

Responds to inquiries and/or complaints regarding the operation of the program under general guidance from the supervisor.

Coordinates Alachua County Emergency Management social media websites and generate content appropriate for use by the public; the management of the County's emergency mass notification system and web-based incident management system.

Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency.

NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.


Thorough knowledge of current practices and principles of the emergency management program.

Thorough knowledge of the phases of emergency management.
Knowledge of the recovery guidance and practices for declared and non-declared disasters.

Knowledge of federal, state and local regulations related to the emergency management program.

Ability to develop and implement operating policies and procedures.

Ability to establish and maintain a good working relationship with the public, contractors, local business owners and Constitutional Officers.

Ability to attain proficiency in the operation of computer hardware, software and related programs, including the Microsoft Office Suite.

Ability to communicate effectively and professionally, both orally and in writing and to prepare and organize written reports.

Ability to generate necessary paperwork in accordance with state and local ordinances.

Ability to plan and organize work and manage time.

Ability to be adaptable to the changing needs and priorities of a fast-paced, high-stress incident.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; talk and hear. The employee is occasionally required to handle objects and to be mobile.

The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Overnight travel may be required in Florida and out of state to attend necessary trainings and conferences.
Subject to the incident needs and the activation of the Alachua County Emergency Operations Center, the employee may be required to work overnight, weekends and/or holidays.
May work weekends or nights at the office or off-site locations in support of mission objectives, including the deliverance of trainings and supporting public education and outreach events.
Participates in the weekly Emergency Management Duty Officer on-call schedule rotation.

The noise level in the work environment is usually moderate.